Please ensure that you read the following carefully to understand how and why we process your personal data.
In conducting our business we sometimes need information about you, and some of that may be personal or private. For example we may need to know your name and address, details of how you would like to be contacted (eg your mobile phone number or your email address).
As we do this, we would like you to take some time to read this privacy notice. It will explain what information we might collect about you, why we collect it, what we may use it for, and who we may give it to. We’ll also explain your rights regarding your information and how we look after it while we have it.
The information we collect about you may vary, but typically we need details like your name and contact details, including phone number or email, so that we can keep in touch with you about our work or in relation to recruitment.
We may collect and store information about you when you interact with us. For example, when submit an enquiry, or apply for a job opportunity, or otherwise give us any other personal information.
We may also receive information about you from third parties for a specific purpose – but only if you have given them your permission to share your information with us.
You can also engage with us through social media. Please note that when you engage with us through social media, you may allow us to have access to certain information from your social media account (eg name, email address, photo, gender, birthday, city, the posts, ‘likes’ or the tweets and/or re-tweets et al you make).
The information you provide to us will be used for the following reasons:
We appreciate that you have provided your information to us and may not want us to share it with other people or organisations. We only share your information where we are permitted by you or where you have requested us to do so.
We may share your information with, for example:
We are very careful to minimise such sharing.
When we use information about you we take all reasonable efforts to do so fairly and lawfully.
We never use information about you unless it is lawful for us to do so and we have a clearly defined purpose.
When we collect information about you we ensure that we minimise what we collect. We try to collect enough accurate and up to date information to ensure we provide you with the communication (e.g. company updates) you have requested, expect and no more. We try not to keep your information for longer than we need it and we ensure that the records we have about you are managed properly and deleted promptly and securely when we no longer need them.
We take appropriate care to secure the information we hold about you. We have robust technical security such as passwords and encryption. We also have policies and procedures to ensure your information is only available to our employees who need to see it to do their job.
Furthermore, we establish robust procedures and contracts to extend these protections to any other enforcement or regulatory bodies that we may be required by law to give your information to.
In everything we do with your information we try to be fair, lawful, and open, and we take seriously our obligations towards your privacy and the protection of information we hold about you.
When visiting our website you may also be providing us with certain information via our use of ‘cookies’. You can find out more about this by reading our statement about cookies below.
No data transmission over the internet can ever be entirely secure. While we do our best to protect your personal information, we cannot guarantee its security and you must be aware of this when using our websites.
Our website may contain links to other sites. If you follow a link to any of these websites, please note that these external resources have their own terms and conditions and privacy policies and that we cannot accept responsibility for their content.
This privacy statement applies only to Smart Vietnam’s website and business.
If you have contacted us by email, or provided an email address, we may use that to contact you if we need to.
You should also be aware that information conveyed by email could be deliberately or accidentally intercepted or corrupted. Whilst we make every effort to ensure that emails we send to you are free from viruses this cannot be guaranteed. We recommend that you scan all emails for viruses with appropriate and frequently updated virus checking software.
If you have given us your phone number (landline or mobile), we may use it to contact you if we need to, including sending texts.
Please let us know if your mobile phone number or email address changes so that we can keep this information up to date.
You have certain rights. These are:
To ensure that we can deal with your request as efficiently as possible you will need to include your current name and address, proof of identity (a copy of your driving licence, passport or two different utility bills that display your name and address), as much detail as possible regarding you request so that we can identify any information we may hold about you.
We collect statistics about your visit to our website. We use this information to track user activity which in turn helps us to develop and improve our website. These statistics do not contain personal data and cannot be traced back to an individual. We use ‘cookies’ to collect this statistical information. However, the cookies themselves do not store personal information.
By using our website (through any device) you agree that this cookies policy applies to that use in addition to any other terms and conditions which may apply.
Cookies are small text files that are used to record certain interactions on a site. They provide anonymous data that is not harmful to your computer. They are used to remember user preferences, login details or page customisation. Cookies can also be used to record anonymous information about how a visitor uses a site. For example, which pages are visited most often, times spent on these pages and most popular pages on the site.
You can set your browser not to accept cookies and the websites below tell you how to remove cookies from your browser. You may find that some parts of the site will not function properly if you have refused cookies. Please be aware that if you do not configure your browser you are accepting cookies provided by Smart Vietnam’s website.